Privacy Statement

PRIVACY STATEMENT
 
BACKGROUND
 
Real Time Logistics Solutions Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our customers, suppliers and employees and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.    This Privacy policy has been written in line with the new General Data Protection Regulation that comes into effect on 25th May 2018. For the purposes of GDPR we, Real Time Logistics Solutions Ltd, are the data controller.
 
1. Information About Us Real Time Logistics Solutions Ltd. A Limited company registered in England under company number 04222785. Registered address: Unit 8 Dana Estate, Transfesa Road, Paddock Wood, Kent TN12 6UT. Main trading address: as above. VAT number: GB 8249327 15. Data Protection Officer: Emma Morgan. Email address: Info@rtlsgroup.com. Telephone number: 01892 830800. Postal Address: As above.
 
2. What Does This Notice Cover? This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It applies to all products and services, and instances where we collect your personal information. This information can be provided to us through email, telephone, face to face or any other means we interact with you. It also explains your rights under the law relating to your personal data.
 
3. What is Personal Data? Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.
 
4. What Are My Rights?

Under the GDPR, you have the following rights, which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
b) The right to access the personal data we hold about you. Part 10 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.
 
5. What Personal Data Do You Collect? We may collect some or all of the following personal data. This may vary according to your relationship with us in order for us to provide you with our products and services or fulfil our contractual obligations:


• Name
• Date of birth
• Gender
• Address
• Email address
• Telephone number
• Business name
• Job title
• Profession

• Payment information including bank details 
• Records of correspondence
• Purchase history
• Credit ratings
 
6. How Do You Use My Personal Data? Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for performance of a contract, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:


• To carry out our obligations arising from any contracts entered in to between you and us and providing a service.
• To ensure we can communicate with you on orders placed on technical issues.
• To send invoices and statements.
• Employment of personnel.
• Purchase of services and supplies.
• To maintain up to date details
 
7. How Long Will You Keep My Personal Data? We will not keep your personal data for any longer than is necessary in light of the reason for which it was first collected for reasonable business needs including managing our ongoing relationship. We will undertake yearly reviews of the data we hold and any data no-longer required will be disposed of in a managed and secure way.
 
8. How and Where Do You Store or Transfer My Personal Data? We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR. We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way.  We limit access to your personal information to those who have a genuine business need to know it.  Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach.  We will notify you of a suspected data security breach where we are legally required to do so. You are responsible for your contact information to us and you should notify us immediately of any unauthorised use of your emails, for example.
 
9. Do You Share My Personal Data? We will not share any of your personal data with any third parties for any purposes, subject to one important exception detailed below. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority such as HMRC.
 
10. How Can I Access My Personal Data? If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11.  There is no charge for a subject access request. However, if we deem your request to be ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding of £15 plus VAT. We will respond to your subject access request within 4 weeks of the date of receiving the request. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
 
11. How Do I Contact You? To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details for the attention of Emma Morgan: Email address: info@rtlsgroup.com  Telephone number: 01892 830 800. Postal Address: Unit 8 Dana Estate, Transfesa Road, Paddock Wood, Kent, TN12 6UT.
 
12. Changes to this Privacy Notice We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection. Any changes will be made available via the website www.rtlsgroup.com This Privacy notice was updated in May 2018.
 
13.       How to complain Please let us know if you are unhappy with how we have used your personal information.  You can contact us as detailed in section 11.  
 
 Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. You also have the right to complain to the Information Commissioners Office. You can find out on their website how to report a concern.